Aircraft systems

Classified in Social sciences

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Explain how the process for selection and engagement of subcontractors are managed to ensure that the government equal opportunity principle apply to all applicants.

Equal Opportunity Act 2010

These principles mandate that selection processes must be:

  • open and transparent
  • free from influence or bias
  • administered without favor or discrimination
  • judged on appropriate merit.

Explain why subcontractor shortlisting and qualification checking are managed to enable the selection and engagement of the most appropriate subcontractors.

  • Instead of everyone, only the ones pass the initial weighting is checked instead. Otherwise the selection process consumes too much of time.
  • This is an important stage in the subcontractor selection process and one where failure to apply rigor to the process can bring unwelcome results. Subcontractors will pitch their suitability for the work with enthusiasm. Checking referees and making other enquiries can corroborate and qualify claims by subcontractors and confirm your shortlist rankings. It can also allow you to gather additional information to enable you to choose between two closely ranked applicants. But, failure to check referees and to rely instead on just the claims made by subcontractors can be a huge risk.

Describe template documents (letters) that enable the successful and unsuccessful tenderers to be notified about the outcomes of the selection process.

  • Notify clearly in the beginning of the letter about the outcome or decision.
  • Then a summary document that provides evaluation feedback should be sent to all subcontractors. Further written feedback may be sent to all unsuccessful subcontractors who reached the shortlist. This written feedback can also invite unsuccessful subcontractors to request more in-depth feedback.

Describe the policies and processes for commencement, induction and any required pre-engagement training to be managed and implemented for subcontractors.

  • Policy: Two levels of induction and assessment
  • Processes:
  • Develop and implement the training required.
  • Assess the training and document the results.
  • Collect information discretely.
  • Check Insurance compliance (Workers Comp, Public Liability)
  • Provide a description of the systems that a professional builder will use to evaluate subcontractor performance and compliance with contract requirements.

Evaluation systems can consist of several methods, used alone or in conjunction. Such systems could include:

  • site works and inspection
  • Checklists completed at regular intervals or at agreed points in the project
  • Reports prepared or required at specific points in the project schedule
  • Fixed agenda items in regular project meetings
  • Review of project accounts
  • The use of tailored project evaluation software products
  • How will these systems be developed and managed? (How will this process be managed under the terms of confidentiality and security but within known collection parameters?)
  • Evaluation processes that are systematic and embedded in the project schedule will permit ongoing assessment that can monitor work progress and quality, assess subcontractor performance, and measure project progress. The body of material that is gathered through this system enables ongoing evaluation and the capacity to correct issues as they arise. Evaluation systems can be applied throughout the project and the effort put into ongoing and systematic project evaluation is worthwhile and can avert other more serious or costly issues.
  • Developed over time with experience, Continual improvement,Very discreetly

  1. Describe the performance review outcomes (Critical Performance Indicators) that will be discussed with subcontractors.
  2. Money
  3. Quality
  4. Time
  5. Attitude
  1. How will this be done on a confidential and equitable basis?
  2. Formal meeting, effective managers demonstrate concern for the self-esteem of their team members. However, this doesn’t mean withholding appropriate criticism or ignoring problems.

Describe how feedback and appeal systems are introduced and managed to ensure that subcontractors have the opportunity to challenge review outcomes.

  • Special clauses in the contract to set up formal meetings to achieve, review and appeal.

Describe two circumstances (for performance or quality) when remedial or disciplinary action will be undertaken against the subcontractor in accordance with organizational policy and operational guidelines.

  • Clear breach of contract
  • Failure to comply with reasonable instructions
  • Withhold payment since it is in the contract
  • Site safety rules
  • Tool box talk meetings

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